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If you would like us to post a job opportunity, send details with links and contacts to: Duncan Hilchey

Job Detail: Assistant Program Manager


 Soul Fire Farm Institute (SFFI) is committed to ending racism and injustice in the food system. We are a survival and thrival training ground where people impacted by oppression can reclaim our ancestral right to belong to land and to have agency in the food system. We are a multiracial, people-of-color-led team of activist-farmers drawing upon the wisdom of our ancestors to uproot oppression. Our programs include regenerative farming training for black-indigenous-people of color, a subsidized farm food distribution program for people living under food apartheid, and public education and organizing on equity and reparations in the food system.  Soul Fire Farm was birthed by a mixed race family of 4 living rurally in the straw-bale, solar home that we built. Our small, production hand-scale farm and homestead feeds our program participants plus families in the nearby cities of Troy and Albany, NY through our institutional partnerships. We intensively cultivate 2 acres in perennial herbs and vegetables, a 1 acre mixed orchard, and 3 acres of pasture for fowl and ruminants. We value earth stewardship, hard work, community liberation, connection with spirit, and love.

Program Responsibilities: 


    1. Program Coordination:  Support Program Director with multiple aspects of weeklong immersion programs and full-day skillshares, including email communications, coordination with contracted facilitators, procurement, materials preparation, physical space prep/cleanup, evaluation, and facilitation. 


  • Youth and Other On-Farm Program Facilitation: Host and facilitate youth group visits for 1-day food justice trainings as well as community organizations interested in learning more about farming and food sovereignty. Independently or in support of the Program Director, coordinate multiple aspects of these on-farm visits including recruitment, design of the day, set up/cleanup, collaborative meal, and facilitation. 


  1. Event Support: Collaborate with the Program Director and Administrative Program Manager to support event registration, merchandise sales, set up/break down, cleanup, and photography. According to the needs of the Program Director and Administrative Program Manager, give tours/info sessions, “table,” and coordinate other event logistics for on-farm and local events. Participate in relationship building events with Capital District youth programs, neighborhood associations, churches, etc. in coordination with the Administrative Program Manager and Partnerships and Program Directors. Participate in volunteer facilitation and hosting for 7 monthly community farm days each year, where 30-100 community members attend to share in the farm work, enjoy a potluck, and participate in a tour. Support the Program Director and Administrative Program Manager as needed with multiple aspects of the Summer SOULstice weekend and 2-day reunion program alumni reunion, including promotion, registration, vendor recruitment, volunteer management, and safety. 
  2. Procurement: Order merchandise, print and copy, grocery shopping for programs and events, program and office supply and merchandise inventory. Support with book shipments.
  3. Tracking: Track event attendance, media appearances, public speaking, and participant feedback in relevant spreadsheets. 


    1. Donor Gratitude:  Send and track thank you and tax exempt letters to donors in collaboration with the Administrative Program Manager and volunteers, ensuing that all contributors receive timely acknowledgement. 


  • Social Media & Newsletter: Alone or in collaboration with SFF’s social media coordinator, arrange for minimum 5x week posts across all social media platforms for @soulfirefarm and @farmingwhileblack as well as monthly blog posts to “Love Notes.” Write the end of season newsletter included in SFFI’s winter mailing to community members, volunteers, and supporters. 
  • Website Management: Update with program listings, job postings, media, and resources. Coordinate a website redesign early in 2020. 


  1. Front Office: Respond to emails, phone calls, and social media messaging in accordance with the Administrative Program Manager’s needs.
  2. Annual Report: Design and write SFFI’s annual report with descriptions of programs, strategic goals, financial details, and accomplishments for the year. Coordinate distribution of the report to funders and supporters. 
  3. Volunteer Management: Recruit, select, and manage volunteers for on-farm programs and remote administrative tasks. 
  4. General Support: Respond to requests of members of the SFFI team for support with other administrative and program tasks.


  • All staff participate in weekly team meetings, an annual retreat, and monthly real talk. 

Position Qualifications: 

Skills & Qualifications

  • Outstanding written and verbal communication skills
  • Excellent initiative and follow-through. We have a “no dropped balls” expectation for all work responsibilities.
  • At least 2 years of experience with group facilitation, event support, administrative, and program coordination tasks. This is an upper-level, rather than an entry-level, position.
  • Able to work independently and stay on task while working remotely, developing and tracking own task list while also checking in as needed with the team to define highest priorities
  • Efficient and fast work pace
  • Technology fluency - proficiency with Wordpress websites, spreadsheets, databases, data analysis, and Google suite, especially Drive, Docs, Calendar, Forms, and Sheets. Willing to seek out and self-teach technological details outside of own experience if needed.
  • High attention to detail
  • Emotional maturity
  • Able to work collaboratively with a people from diverse backgrounds in terms of race, ethnicity, gender, including trans* and nonbinary, sexual orientation, class, and religion
  • Experience living and working in communities of color, including fluency in Black, Indigenous,  and/or Latinx cultural reference points. 
  • Life experience living and working in low income/low financial wealth communities preferred.
  • Applicants who are already familiar with the farming & food justice landscape are preferred. Black farmers and food justice leaders are especially encouraged to apply. 

Self-Reflection: We have found that the people who are happiest working at Soul Fire Farm have many of the following characteristics. 

  1. Excited to lean into the complexity of identity - race, class, gender - and hold a non-dogmatic and curious perspective about identity.
  2. Has had successful, joyful personal and professional relationships with people with very different identities, including privileged identities - white, cis, male, etc.
  3. Does not romanticize farming or the work of Soul Fire Farm - understands that it can be at times repetitive, hard work - and finds joy in that reality
  4. Does not romanticize Soul Fire Farm as a “POC-heaven,” understanding that we as staff provide services to the community and are not ourselves participants receiving those services. 
  5. Ability to navigate as an introvert and extrovert, loving both long days of quiet self-motivation as well as times of big groups, hosting, and sharing space. 
  6. A bit cheesy and nerdy - excited about the “go around” and other structured ways of sharing.
  7. Apt to take personal responsibility for own well being, not one to blame, avoid challenges, or avoid challenging people.
  8. Excited about ideas, strategy, new knowledge, books, podcasts, and deep thinking. There is space here for all types of brilliance, and folks should know that a lot of “overachievers” are drawn to Soul Fire. 
  9. Motivated by hard work, inspired about efficiency, satisfied by a job well done. 

Salary and Benefits: 

$37,440/year. Health Reimbursement Account of $400/month. IRA Retirement Account with 3% match. We are unable to offer housing for this position. 

To Apply: 

Find the application and more information here!

About the job

Location Petersburg, NY
Field Agriculture
Time Full-time
Date 19 November 2019

About the company

Company name Soul Fire Farm
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