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Job Detail: Finance and Operations Manager

About Oxbow Farm and Conservation Center:

Owbow's mission is to inspire people to eat healthy, sustainably grown food and to steward our natural resources for future generations.


Position Summary: 

Oxbow is embarking on an ambitious ten-year plan that will propel us to a new level of impact and effectiveness.  As we evolve, the Finance & Operations Manager will provide leadership in the financial operations, continuing growth and overall success of the organization. As a critical part of Oxbow’s leadership team, the Finance & Operations Manager will manage streamlined administrative/financial systems, including accounting, legal, information technology (IT), and human resources (HR). They also provide accurate tracking of grant expenditures, compliance with grant requirements and tracks budgets to ensure effective expenditures of funds. The Finance & Operations Manager supervises the Administrative Associate who manages many HR functions and provides basic accounting support.

The Finance & Operations Manager will report directly to the Executive Director and will work closely with the Board’s Finance and Audit Committee.

 

Position Responsibilities:

Financial Management (50%):

  • Oversee the day-to-day management of accounting, financial reporting, cash flow analysis and yearly budgeting process
  • Ensure compliance with GAAP, OMB standards, and other regulatory requirements as may be required for proper non-profit fiscal management and compliance with grant regulations
  • Develop and maintain effective internal controls and accounting standards and procedures
  • Educate and assist staff with the stated policies
  • Assist in preparations for the annual audit and implement changes and recommendations of auditors
  • Maintain updated chart of accounts and general ledger
  • Provide timely and accurate month-end financial closing
  • Prepare and clearly communicate monthly, quarterly and annual financial statements for Board of Directors and staff
  • Process accounts payable, including vendor bills, employee reimbursements, and credit cards, with support from the Administrative Associate
  • Process accounts receivable, with support from the Administrative Associate, including customer invoicing and receiving cash, checks and credit card payments
  • Prepare and process payroll and benefits, review payroll tax filings as provided by payroll platform, and manage staff payroll allocations
  • Other duties as required by the Executive Director

Administration and Human Resources (30%):

  • Oversee office management
  • Ensure completion and filing of relevant local and state registration and licensing documents
  • Lead performance evaluation processes
  • Perform benefits administration
  • Develop, recommend, and implement personnel policies and procedures
  • Ensure personnel files are maintained in compliance with funders and state and federal laws
  • Monitor and evaluate Risk Management, including liability insurance needs of the organization and recommend proposals to the Executive Director

General Organization Systems (10%):

  • Create and maintain organizational office systems in coordination with Administrative Associate
  • Coordinate troubleshooting and maintenance of Oxbow’s computers and computer network and coordinate computer repair and replacement needs with IT contractor(s)
  • Track equipment purchases and oversee Oxbow’s equipment inventory in coordination with supervisors
  • Oversee systems to support the infrastructure that supports the needs of the organization

Grants Management (10%):

  • Understand and adhere to all contract compliance guidelines
  • Create and/or refine internal instructions for grant billing or reimbursement
  • Communicate with staff to ensure contract compliance, accurate expenditures, adherence to all rules and regulations, deliverables are met and contract provisions are followed
  • Create grant-specific invoices as required for grant reimbursements using QuickBooks
  • Track individual grant budgets, provide reports to staff, assist with grant or contract spending and close-out plans
  • Prepare monthly, quarterly, annual, and end-of grant reports with project managers and coordinators

 

Position Qualifications:

  • Bachelor’s degree in Accounting, Finance, Non-profit Management, Business Administration, or Public Administration.
  • 5+ years of experience in relevant finance, Human Resources, or administrative position
  • Substantial knowledge of nonprofit accounting principles and procedures, payroll and benefits processing and engagement in preparation of audited financial statements and tax returns
  • Outstanding interpersonal and relationship-building skills
  • Strong problem-solving skills
  • Demonstrated commitment to ethical business practices and ability to generate trust and credibility with colleagues across all levels of an organization
  • Acute organization and planning skills, with an ability to set up systems and processes to streamline accounting and finance functions
  • Professionalism, maturity, and an understanding of how to handle sensitive and confidential information
  • Ability to work independently and as part of a team
  • Excellent computer skills, including, Office 365 (Excel, Outlook, Word, SharePoint navigation), CRM database software, and QuickBooks
  • Effective oral and written communication skills
  • Ability to work some evenings and weekends when necessary
  • Ability to provide professional references and clear background checks

 

Compensation and Benefits:

This is a regular, full-time position, with a competitive compensation package, including 100% employer paid healthcare, annual dental stipend, generous holiday, vacation and sick leave.  Salary depends on experience.

 

To Apply:

Please read carefully, incomplete applications will not be considered. Email a resume, letter of interest, and 3 references as a single PDF to: thedirt@oxbow.org

Please write Finance & Operations Manager position in the email subject line and include where you found this position in the message body.

About the job

Location Carnation, Washington
Field Administrative
Time Full-time
Date 30 December 2019

About the company

Company name Oxbow Farm and Conservation Center

Info

Form Company
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